Section 2. Entries in the Notarial Register. —

1. For every notarial act, the notary shall record in the notarial register at the time of notarization the following:

   1. the entry number and page number;

   2. the date and time of day of the notarial act;

   3. the type of notarial act;

   4. the title or description of the instrument, document or proceeding;

   5. the name and address of each principal;

   6. the competent evidence of identity as defined by these Rules if the signatory is not personally known to the notary;

   7. the name and address of each credible witness swearing to or affirming the person's identity;

   8. the fee charged for the notarial act;

   9. the address where the notarization was performed if not in the notary's regular place of work or business; and

   10. any other circumstance the notary public may deem of significance or relevance.

2. A notary public shall record in the notarial register the reasons and circumstances for not completing a notarial act.

3. A notary public shall record in the notarial register the circumstances of any request to inspect or copy an entry in the notarial register, including the requester's name, address, signature, thumbmark or other recognized identifier, and evidence of identity. The reasons for refusal to allow inspection or copying of a journal entry shall also be recorded.

4. When the instrument or document is a contract, the notary public shall keep an original copy thereof as part of his records and enter in said records a brief description of the substance thereof and shall give to each entry a consecutive number, beginning with number one in each calendar year. He shall also retain a duplicate original copy for the Clerk of Court.

5. The notary public shall give to each instrument or document executed, sworn to, or acknowledged before him a number corresponding to the one in his register, and shall also state on the instrument or document the page/s of his register on which the same is recorded. No blank line shall be left between entries.

6. In case of a protest of any draft, bill of exchange or promissory note, the notary public shall make a full and true record of all proceedings in relation thereto and shall note therein whether the demand for the sum of money was made, by whom, when, and where; whether he presented such draft, bill or note; whether notices were given, to whom and in what manner; where the same was made, when and to whom and where directed; and of every other fact touching the same.

7. At the end of each week, the notary public shall certify in his notarial register the number of instruments or documents executed, sworn to, acknowledged, or protested before him; or if none, this certificate shall show this fact.

8. A certified copy of each month's entries and a duplicate original copy of any instrument acknowledged before the notary public shall, within the first ten (10) days of the month following, be forwarded to the Clerk of Court and shall be under the responsibility of such officer. If there is no entry to certify for the month, the notary shall forward a statement to this effect in lieu of certified copies herein required.